Copdock & Old Ipswichian Cricket Club

Copdock & Old Ipswichian Cricket Club - GDPR - 25th May 2018

Copdock & Old Ipswichian Cricket Club take the protection of the data that we hold about you as a member seriously and will ensure that the data you provide is processed in accordance with data protection legislation.

Please read the full privacy notice below carefully to see how the Club will treat the personal information that you provide to us.

Copdock & Old Ipswichian Cricket Club : ICO Registration Certificate.pdf

Privacy Notice



Under new laws which came into effect in May 2018, we need to provide you with certain details concerning how your personal data will be used and protected. 


Copdock & Old Ipswichian Cricket Club take the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This notice is to explain how we may use personal information we collect and how we comply with the law on data protection, what your rights are.


Names of person who takes overall responsibility for data control


Nick Meakin – Chairman

Copdock & Old Ipswichian Cricket Club

Categories of personal data we collect

  • Name and date of birth
  • Contact details
  • Medical/specific requirements information
  • Disability information
  • Emergency contact details
  • Sporting experience information
  • Video/Photography agreement
  • Participation agreement

Our sources of the personal data


We obtain personal data from:

  • The parent/legal guardian registering a child to join the club

Automated decisions we may take



Purposes for which we process personal data

The club will process the personal data for:

  • Administering bookings and attendance at sessions
  • Dealing with medical needs/specific requirements
  • Supporting the delivery of cricket sessions
  • For training and competition entry
  • Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
  • For quality and improvement monitoring



Who we will disclose your personal data to



  • Leagues
  • The ECB
  • Coaches and junior co-ordinators for administrating training sessions
  • Volunteers who work at cricket clubs/venues to support the delivery of sessions.
  • The County Cricket Board that supports the local Cricket Club whose programmes you have registered for


Legal basis for processing your personal data

The legal basis for the collection and processing of your personal data is:

  • for administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us
  • for dealing with medical needs:that you have given your explicit consent or in the child’s vital interests.
  • in all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm rights and freedoms of parents / guardians or the children that join the programme.

Your right to withdraw consent

Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal data


The Club will keep your personal data within the European Economic Area.


How long we will keep your personal data for


We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected.

We shall retain your personal data for such time as you are registered with Copdock & Old Ipswichian Cricket Club as a member.

1 year after you cease to be a member of Copdock & Old Ipswichian Cricket Club or play an active part in Copdock & Old Ipswichian Cricket Club, we shall delete your data.


Your rights in respect of your personal data


You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

Our contact details

Phone: 01473 730752