Dear Club Members
As you may already be aware, the 25th May 2018 marks the enforcement of the General Data Protection Regulation (GDPR). The GDPR will replace the Data Protection Act 1998 and is designed to strengthen the safety and security of all data held within an organisation, and make sure processing and storage procedures are consistent.
I am writing to inform you of the work that Copdock & Old Ipswichian Cricket Club has been conducting to ensure that we meet this new regulation.
First and foremost it is important that you understand your rights under the GDPR; you have the right to:
Be informed about how we use your personal data [C&OICC Data Protection Policy.doc]
Request access to the personal data that the school holds
Request that personal data is amended if it is inaccurate or incomplete
Request that your personal data is erased where there is no compelling reason for its continued processing
- Object to your personal data being processed
Some data we have to process by law, for example it does not prevent information about children being shared with specific authorities for the purpose of safeguarding.
The club will have to prove our compliance with GDPR, by having effective policies in place. There have also been some changes to the rights that individuals have – such as the right to have your information erased.
Privacy notices include new information and are attached and available on our website. They include such information as an individual’s right to complain to the Information Commissioner’s Office (ICO). The GDPR takes into account the information of children too – parental consent is needed for children up to the age of 13.
One of the biggest changes to be aware of has been in terms of consent. Consent must be a ‘positive indication’ which means that is has to be opted into, clear and unambiguous. An example is photography where we have asked you to positively opt into or out of having your child’s photograph used. You have the right to change your mind at any point and retract consent.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we are not required to do so, but our Club Chairman Keith Cracknell has overall responsibility for data protection compliance at the Club. Our commitment to Data Privacy: [Club Member Data Privacy Notice.docx]
If you have any questions about GDPR, you can contact our Keith via email email@example.com or in writing at Old London Road, Copdock, Ipswich . Alternatively you can contact the ICO on 0303 123 1113 or by using their live chat. You can also visit their website for further information.
Head of HR - Copdock & Old Ipswichian Cricket Club